The preferences window allows you to change some of the program settings. If you installed the program on a USB flash drive, the settings are kept in the file "PasswordPod.ini" in the same folder as the program files. If you installed the program on a computer, they are kept in the computer's registry. In fact, if PasswordPod finds the file PasswordPod.ini in the program folder, it will always store the settings there even if you installed it on a computer.

If you use PasswordPod regularly, you'll find it useful to choose the option to run the program automatically every time you log onto Windows. The red padlock will appear in the system tray at startup, but the main window will not be shown. This option is disabled if you installed the program on a USB flash drive.

If you visit a web page using your browser and you have a corresponding record, the relevant data in the record will be transferred to the page automatically if you place a check in the automatic transfer box. If you don't want automatic transfer, you'll need to initiate the transfer using the system tray icon's popup menu or by clicking on the Transfer details to web page button on the toolbar. Note that to transfer data in this way between web pages and records, you need to be using a compatible web browser. If not, you'll need to drag and drop data from the record using the mouse or copy & paste the details to the web page.

As you make changes to your data, PasswordPod automatically writes the changes to your secure data file so that you don't have to explicitly save the changes yourself. If you check the box in the preferences window, a backup copy of your secure data file is created each time you open it, so if you make unintentional changes, you can always resort to the backup copy. The backup file is written to the same folder as your secure data file and has the same name, but with ".backup" at the end. Note that when you next open your secure data file, this file will be overwritten.

If you have installed PasswordPod on your computer and also on a USB flash drive, you can choose to be notified automatically if the timestamps of the files are different after inserting the flash drive, indicating that they need to be synchronized. This launches the file sync dialog, which you can also access at any time by pressing the Sync Button button on the toolbar.

By default, your secure data is automatically locked after 30 minutes of inactivity. It's recommended that you use auto-lock in case you forget to lock the data and leave the computer unattended.